PROVISIONS On Profile Commitees

PROVISIONS ON PROFILE COMMITTEES

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APPROVED
At IPSA Session Protocol  N 1 

Dated  June "01" 2003

PROVISIONS
On Profile Committees Within the Structure of
Innovation Project Support Association

Izmail 2003

GO TO RUSSION VERSION

1.      GENERAL CLAUSES

1.1.   These Provisions are construed on the basis of Clause 5.12 Statutory Provisions of the Innovation Projects Support Association (hereinafter referred to as the Association), approved at the General Meeting of its Founders, Protocol dated July “1”, 2003 and registered with Izmail Municipal Executive Committee under No 603, dated May “12”, 2003 and with State Registry of Ukraine under No 33 dated May “12”, 2003.

1.2.   Subject the Board decision Profile Committees may be established within the Association structure. They are subordinated to the Association Board and perform their activities under the Board instructions. Profile Committee may be formed from the members of the Association, willing to work in certain specific areas of its activities.

1.3.   Subject to number, terms and geographical location of projects being implemented, special, provisional and local Subcommittees within the framework outlined by a particular profile corresponding to specific projects supported by the Association.

1.4.   The Committee is headed by a Chairman elected by a simple majority of votes of members of the Committee. The Chairman appointment and discharge is subject to the Board approval and decision and the Chairman subordinates directly to the Board Chairman or a person who is acting as such

1.5.   The position of a chairman of a Profile Committee may be occupied by a competent person who has correspondent approved professional skills and experience of working in the particular profile area for, at least, three years.

1.6.   The Profile Committee performs its activities on a voluntary basis having as its primary objective to train Coordinators for implementing the projects approved by the members of the Profile Committee.

1.7.   The Committee has its own stamp to certify its decision adopted under primary expertise of the supported projects and document associated with the implementation of these projects.

1.8.   The Profile Committees build their activities on the basis of the Statutory Provisions of the Association, Laws of Ukraine On the Public Organizations, On Copyright, On Enterprises, etc.

2.      MAIN OBJECTIVES

2.1.   Profile Committees are purposed to elaborate and to apply optimal solutions in organizational, methodological and economic support of declared projects subject to the Committees topical orientation.

2.2.   The Committees may be formed to encompass the following areas of the Association activities:

-          Committee on Science and Technology Matters;

-          Committee on Culture and Mass Media Matters;

-         Committee on Education and Certification Matters;

-         Committee on Ecological and Environment Protection Matters;

-          Committee on Medical and Hygiene Matters;

-         Committee on Physical Culture and Sports Matters;

-         Committee on Commerce and Production Matters

-         Committee on Legal Protection.

2.3.   Committee on Science and Technology Matters deals with rendering support to authors of scientific discoveries, inventions and their practical implementation in the sphere of material production.

2.4.   Committee on Education and Certification Matters deals rendering support to the projects of new technologies and methods of training into modern education practice

2.5.   Committee on Culture and Mass Media Matters deals with rendering support to projects purposed to preserve historical, cultural, ethnical and folklore tradition of the Lower Danube Region and creative space development for mass media aids.

2.6.   Committee on Ecological and Environment Protection Matters deals with rendering support to projects aimed to preserve, restore and develop natural resources of the region.

2.7.   Committee on Physical Culture and Sports Matters deals with rendering support to projects for development and spreading physical culture among the younger generation, prospective sportsmen training and promotion.

2.8.   Committee on Medical and Hygiene Matters deals with rendering support to projects aimed to develop the matters of health preservation, material and technical base upgrading and maintaining, bringing up professional qualification of physicians and auxiliary personnel, and diseases prevention and prophylactics.

2.9.   Committee on Commerce and Production Matters deals with rendering support to projects aimed to develop the civilized practice of private activities to meet the requirements of consumption market in satisfactory optimal manner.

2.10.                   Committee on Legal Protection deals with rendering support to projects aimed to form and develop legal literacy and protection for the population within the scope of Civil Procedural Laws of Ukraine.

3.      FUNCTIONS

3.1.   Subject of Activities of each Profile Committee is construed by the organization work to render informational, methodological and economic support in approved projects implementation.

3.2.   The Committee performs following activities:

-         Preliminary expertise of the declared projects and their feasibility from the aspect of support rendering;

-         Organization steps required for its implementation;

-         Assistance in sources of crediting search;

-         Defining the scope of experimental testing it for efficiency;

-         Selection and recommending the Working Group staff for implementation;

-         Preparing agreements with Contractors and Customers with compulsory copyright clausing both for parties declaring the project and those who implement ideas;

-         Coordinating common efforts of the Author, Sponsor Working Group and Contractors in implementation of the approved project;

-         Preparation and submitting necessary documentation in compliance with existing national and international standards provided for business plans and applications for grants;

-         Outlines the circle of entities being financially interested.

4.      RIGHTS

4.1.   Profile Committee is authorized to:

-         Approve or reject innovative projects applied for expertise from the Board of the Association;

-         Adopt decision on rendering support to approved projects;

-         Outline methods, technologies and ways of promotion for the projects;

-         Appoint a Coordinator for a project being supported;

-         Suspend or terminate support of the project;

-         Propose structure of Working Group for implementing the project.

4.2.   Decision to render support to an approved project is adopted by a direct majority of votes among the members of relevant Profile Committee. The decision is treated as valid if, at least, a half of the entire members staff was presented at the meeting. The result of vote is issued in writing and certified by the Chairman signature and Committee stamp. The Minutes of Meeting of the Committee are submitted to the Board together with attached proposed plan and estimated measures list required to implement the approved project.

4.3.   The Chairman of the Committee or a person who acts as such and performs his (her) duties is entitled to:

-         Choose a Deputy Chairman from among the members of the relevant Committee.

-          Call, as and when required, the meetings of the Committee on matters requiring a collegial solution to be adopted;

-         Offer candidatures of the Association members to be introduced into the Committee staff or to be excluded from the Committee staff;

-          Use own vote as a decisive one in case of equity of votes during the discussion of disputable matters;

-          Represent the Association in different organizations and institutions on matters associated with the Committee activities without special Power of Attorney;

-          Issue orders and instructions stating the terms for preliminary expertise on projects introduced for study in the Committee and to appoint persons in charg;

-         Approve annual plan of work for the Committee and terms of completion of individual items of the plan.

-         Sign reports on the work completed to be issued as required by the Board or Supervisory Commission.

5.      DUTIES

5.1.   Each Profile Committees is to:

-         Forecast and form the Association Policy in respect to relevant profile with general aim to achieve strategic targets brought before the Association;

-         Study and apply advanced labour methods to improve efficiency and quality of innovative projects implementation;

-         Take steps to reduce the labour consumption for work to be done by members of the respective Committee;

-         To develop cooperative relation within the staff, to apply knowledge of national and international laws, regulations and conventions, regulations of Ukrainian Government, other regulations existing within the scope of activities of the relevant Profile Committee;

-         Select and enroll personnel for the Committee and Working Groups engaged in implementation of projects being supported;

-         Control the competence and qualification of Coordinators, Contractors and employed experts taking into consideration variable scope of interests of innovative activities of the respective Committee;

-         Provide normal working conditions, render methodological, organizational and consultative assistance to the authors of innovative projects.

-         The Chairman of the Committee must possess at least three years professional work experience in the scope of relevant Profile Committee and voluntary will to work on a non-beneficiary basis.

6.      RESPONSIBILITY

6.1.   Profile Committee represented by its Chairman or a person acting as such bears administrative, disciplinary and moral responsibility for due performance of the delegated functions and for development of the organization of specific assigned work.

6.2.   The Chairman may be resigned from his (her) position for wrongly adopted decisions, failure to use or misuse of his (her) rights with suspension of the Committee activities until new Chairman is appointed.

6.3.   Should the activities of the Committee affect the reputation of the Association the Chairman of such Committee may be dismissed from the Association in compliance with the Association Statutory Provisions. In such a case activity of the Committee is terminated and the staff dissolved.

6.4.   The Chairman of the Profile Committee is personally liable for:

-         Non-competence of the Committee members to render quality assistance and support to the approved innovation projects;

-         Delay in preliminary expertise performance for more than 10 extra days since the time of their submission by the Board;

-         Misuse of his (her) rights to represent the Association in other institutions and organizations, whether with or without preliminary authorization issued by the Board

-         Mischief of the Coordinator candidature and the latter’s failure to cooperate efficiently with the author and the sponsor(s) of the project being supported.

7.      WORKING PROCEDURE

6.5.   At the first stage the Author addresses in writing to the Board of the Association with specified request to support his (her) project attaching the written specimen of essential ideas, purposes, expected results and required resources.

6.6.   At the next stage the Board assigns a respective Profile Committee to carry on preliminary expertise of the project and adopts a decision on feasibility to support it. In case of positive decision adopted a Coordinator is appointed from the staff of relevant Profile Committee. The Coordinator is approved at the Board session as recommended by the Chairman of the Committee.

6.7.   The approved Coordinator together with the Author works out plan of cooperation in the project implementation. For this purpose they may engage a Working Group with interested experts both from Association staff as well, as outside. At the stage when the Working Group is being formed functions and duties of its members are negotiated.

6.8.   The Working Group handles the matters of informative promotion of the relevant project, searching for sponsors and media for its experimental tests. The Working Group may include the Coordinator, the Author and the Sponsor of the respective project.

6.9.   The Coordinator cooperates with the Sponsor and organizes liaison with the Board that provides for legal financing and material assistance to come through the Association and for legal aspects of hiring the Contractors to implement the project in question.

6.10.                   The Coordinator assists the Working Group and the Sponsor in updating the financial and economic feasibility of implementation of the respective project.

6.11.                   The Author, the Working Group and the Contractors prepare and carry on practical experimental implementation of the first version of the project.

6.12.                   The Sponsor, the Working Group and the Contractors evaluate successful outcome of the experimental implementation on the comparative basis between the expected and actual results to define whether further support of the project is reasonable.

6.13.                   Further support of the project is carried on the basis of commercial benefit for the Sponsor and material award for the Author and the co-Authors in implementation of the Author’s ideas either on the basis of contractual, or other legal basis to either sell or assign the copyrights for commercial application of the results achieved.

 

7.      FINANCIAL AND ECOMNOMIC ACTIVITY

7.1.   The Chairman of the Profile Committee plans the usage of the Association financial resources in the interests of rendering support to the projects being in work with the Committee and agrees it with the Board Chairman.

7.2.   Depending on the number of the projects being under support and the time required for their implementation the economic activity of the Profile Committee may be of constant, provisional, special or local nature as defined by the decision adopted by the Board of the Association.

7.3.   Financial activities of the Profile Committee are based on targeted donations from the Association members, Sponsors and parties providing grants and interested in implementation of the projects applied for support.

7.4.   Settlement of accounts with the Coordinator, Authors, Working Groups and Contractors engaged in the project implementation are effected through the Association accounts, if no other schemes of financing the project exist.

7.5.   The labour spent by the members of a Profile Committee to carry on preliminary expertise, methodological and informative assistance to the Authors of innovative projects is an act of charity and is effected on a voluntary basis.

7.6.   Material encouragement of the participants in support and implementation of an innovative project may be done by the Board of the Association as recommended by a Chairman of the Profile Committee.

 

IPSA Board Chairman                                            A.L. Gerashchenko